Gallery Administrator Job at Salon D'Art, Hercules, CA

  • Salon D'Art
  • Hercules, CA

Job Description

Job Description

Job Description

Benefits:

  • Flexible schedule
  • Home office stipend
  • Profit sharing
We are seeking a highly organized and detail-oriented part-time Gallery Administrator to work directly with the Managing Director / Head Curator in coordinating the daily operations of a multi-location fine art gallery. This role is central to ensuring the smooth execution of installations, inventory management, and day-to-day administrative functions across all CA gallery locations. Up to 24 hrs / week (Tue, Wed, Thu)

The ideal candidate is proactive, communicative, and comfortable managing multiple moving parts in a fast-paced, detail-driven fine art environment.

Key Responsibilities

  • Coordinate and schedule daily tasks for art installers & art handlers. Also coordinate tasks with framers, and external vendors across 4 gallery locations
  • Serve as primary point of contact between gallery leadership and installation teams
  • Oversee artwork inventory management, including intake, tracking, movement, condition documentation, and location updates
  • Maintain accurate records related to artworks, installations, shipments, and storage
  • Assist in planning and executing exhibitions, installations, de-installations, and special projects
  • Coordinate packing, shipping, and logistics for artworks (domestic and international)
  • Ensure proper handling procedures and professional standards are followed at all times
  • Support general gallery operations including scheduling, internal communications, and administrative tasks
  • Maintain organized digital and physical filing systems related to inventory, certificates, condition reports, and exhibition materials
  • Collaborate closely with the Managing Director / Head Curator to anticipate operational needs and resolve issues efficiently
Qualifications

  • Prior management experience in fine art galleries, museums, auction houses, or art logistics
  • Strong organizational and multi-tasking skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities across different locations simultaneously
  • Familiarity with art handling best practices and inventory systems
  • Proficiency with digital tools (Dropbox, spreadsheets, inventory databases, scheduling platforms)
  • Professional demeanor, discretion, and reliability
  • Ability to work independently while functioning as part of a close-knit team
  • Ability to work remotely Tue, Wed, Thu (9:00 am - 5:30 pm) with some onsite work as needed.

Flexible work from home options available.

Job Tags

Part time, Remote work, Home office, Flexible hours

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